This indicator is not assigned a score in the GDI.
The Public Procurement and Asset Disposal Act 33 of 2015 (Revised Edition 2022) is the overarching public procurement law for all public entities including Defence. The law is an Act of Parliament that seeks to implement Article 227 of the Constitution of Kenya, but there is an exemption under section 90 that addresses classified procurements and disposals [2]. Part 2 of Section 90 requires National security organs and other procuring entities that deal with procurements of classified nature to manage their procurements and disposals on the basis of a dual list which is maintained by the respective procuring entity as provided by the law. The dual list is supposed to make a distinction between open and classified procurement and disposals accordingly. The law requires procuring entities dealing with classified items to agree annually with the Cabinet Secretary on the category of classified items to be included in the classified list of procurements or disposals to be applied. The Cabinet Secretary is required to submit the list of classified items to Cabinet for approval. Those involved in procuring classified items are expected under part 7 of section 90 to maintain confidentiality and not disclose any information that may otherwise compromise national security. It is an offence if items meant for open tendering are categorised as classified. Open tendering items are mostly common user i.e. water and printing paper are procured through the legal framework [1]. The law was assented in 2015 and commenced in 2016. It was revised in 2017 and most recently 2022 [Act No. 33 of 2015, Corrigendum 60 of 2016, Corrigendum 73 of 2016, Act No. 15 of 2017, Act No. 32 of 2022]. In 2020, the Public Procurement and Asset Disposal Regulations were gazetted by the Cabinet Secretary for the National Treasury on 22 April 2020 through Legal Notice Number 69 of 2020 [3, 4]. The new revised regulations published in 2022 require public entities to publish their procurement plans.
The National Public Procurement and Asset Disposal Policy aims to address gaps in the Public Procurement and Asset Disposal system that have led to loss of government funds and subsequent underdevelopment over the years. It highlights inherent financial and operational risks. However, while these risks apply to all public entities, the policy lacks specific provisions for the Defence and Security Sector. According to this policy, one strategy to mitigating likely risks is to ensure public procurement and asset disposal legal framework include administrative and legal sanctions, as well as penalties for non-compliance. The policy emphasises strict compliance with the legal framework and guidelines to strengthen enforcement capacity. It seeks to standardise and seal loopholes in procurement and asset disposal processes, contract formation, and management. These processes have previously been characterised by unfairness, unclear contract terms and conditions, non-performance, unwarranted variations, delays, and cost overruns [5].
Sections 55(3a), 62, and 66 of the Public Procurement and Asset Disposal Act 33 of 2015 (2022) PPADA address risks on conflict of interest, corruption, coercion, obstruction, collusion, and fraudulent practices. The law includes a declaration not to engage in corruption [1]. While the law is not specific to security, it applies to all public entities which includes the Ministry of Defence. Section 9 of the Act confers the Public Procurement Regulatory Authority with specific functions on monitoring classified procurement information, including scrutiny of specific items of security organs, and allows the authority to make recommendations to the Cabinet Secretary. The Act establishes the Public Procurement Regulatory Authority, among other functions, to monitor, assess, and review the public procurement and Asset Disposal system to ensure they respect the national values (Article 10 of the Constitution of Kenya) and other provisions including Article 227 of the constitution on public procurement. Article 10 (c) of the National Values provides for good governance, integrity, transparency, and accountability [2]. Article 124 of the KDF Act addresses Corruption, economic crimes, and other offences in section 124 [3, 4]. The law observes that any person who engages in corruption while in the course of duty for selfish purposes or gains; or causes loss by their dereliction of duty, commits an offence and shall, upon conviction, be punished, as the circumstances may require, in accordance with the provisions of the Penal Code (Cap. 63), the Anti-Corruption and Economic Crimes Act, 2003 (No. 3 of 2003), the law relating to public procurement and disposal of public property, or any other written law and this person will be charged in civil courts [ibid]. Kenya Defence Force standard tendering documents has a section on fraud and corruption. The section addresses issues of corruption, and conflict of interest, and covers repercussions for likely offenders such as debarment [5].
Key findings of the Auditor General on the procurement of foodstuff, released in 2021, established the following risks with the MOD’s procurement processes. The MOD failed to comply with section 95(3), 102(1), Section 46(4c), 16(7), Section 95, 74(1), 84 (1-3), Risk of loss of public funds and failure to realise value for money. Section 68(1), Section 154 (a) of the PPADA and, section 8(3) and 8(3) of the regulations of 2006 [6, 7].
Defence purchases do follow the law. However, there are instances where this has not been the case. A special audit ordered by the National Assembly’s Public Accounts Committee covering financial years 2014-15 to 2017-18 revealed irregularities in the purchases of foodstuffs and identification of suppliers. The audit noted that the Ministry of Defence engaged non-prequalified suppliers, used irregular procurement methods, and paid for goods not delivered. Some firms awarded contracts were not on the prequalified list of suppliers. The Kenya Army irregularly paid more than Sh34.7 million for dry rations. Irregular payments were also flagged at the Kenya Air Force, where inconsistent supporting documents and differing payee names were found: “The audit noted instances where items were procured and delivered but the LPOs (local purchase orders) could not be traced. It was difficult to ascertain the specific amounts,” the report stated. Additionally, the Kenya Navy failed to account for Sh37 million of the Sh871 million spent during the period under audit [1].
In another report, the Auditor General (OAG) in 2021/2022 revealed that the Ministry of Defence signed contracts exceeding the actual funds received, resulting in an unbudgeted expenditure of Kshs. 1,429,858,358. The Auditor noted this was contrary to Section 53(8) of the Public Procurement and Asset Disposal Act, 2015, which requires an Accounting Officer to ensure sufficient funds are reflected in the approved budget estimates before commencing any procurement proceeding. While a physical verification confirmed the projects’ completion, the unbudgeted expenditure was not included as pending bills at the financial year’s end. The Ministry of Defence Management failed to disclose how the extra expenditure of Kshs. 1,429,858,358 committed by the Ministry would be funded without an approved budget [2]. Yet, the auditor General as per Section 7(1)(a) of the Public Audit Act, 2015, highlighted nothing had come to their attention to cause them to believe that internal controls, risk management, and governance were not effective.