Procurement Risk:

High

Score:

49/100

Government Policy

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Q57 50/100

Does the country have legislation covering defence and security procurement with clauses specific to corruption risks, and are any items exempt from these laws?

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Legal framework Score: NS / 100
This indicator is not assigned a score in the GDI. The issues of awarding public contracts in the defence and security are generally regulated…
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Corruption risks Score: 50 / 100
Legislation on defence procurements is part of the Public Procurement Act, based on EU procurement directives. It covers some direct and indirect anti-corruption issues,…
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Effectiveness Score: 50 / 100
Legislation on defence procurements is part of the Public Procurement Act. It specifies a set of cases when the provisions of the act do…
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Q58 75/100

Is the defence procurement cycle process, from assessment of needs, through contract implementation and sign-off, all the way to asset disposal, disclosed to the public?

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Formal procedures Score: 100 / 100
The process of acquiring military equipment is a formal one and described from the stage of identification and generation of needs to implementation and…
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Transparency Score: 50 / 100
Description of processes is publicly available (see 58A). However their performance and documents produced are in most cases classified or not public. They are…
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Implementation Score: 75 / 100
There are detailed procedures for each step of the cycle, as described in 58A. However, important shortcomings happen, such as the cancellation of the…
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Q59 50/100

Are defence procurement oversight mechanisms in place and are these oversight mechanisms active and transparent?

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Independence Score: 75 / 100
Procurement oversight is carried out outside the chain of command by the Anti-Corruption Procedures Unit in the minister’s office, Military Police and the Military…
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Effectiveness Score: 75 / 100
The Anti-Corruption Procedures Unit has the task of monitoring procurement procedures [1]. From January 2018 to April 2019 the unit provided general monitoring on…
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Transparency Score: 0 / 100
Usually, the reports and recommendations of the oversight bodies are classified (restricted), and consequently, they are not public. From time to time, the defence…
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Q60 63/100

Are potential defence purchases made public?

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Policies Score: 100 / 100
Procedures of long term acquisition planning are based on Act on reconstruction, technical modernization and financing of the Armed Forces of the Republic of…
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Notice of planned purchases Score: 25 / 100
Long term (15 year) plans for modernisation of armed forces are classified and only some general information on armament projects are published. [1] For…
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Q61 88/100

Are actual defence purchases made public?

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Comprehensiveness Score: 75 / 100
In the case of public procurements based in principle on the Public Procurement Law, the documentation of proceedings is public and is initiated after…
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Accessible data Score: 100 / 100
Data on open, non-classified defence (and not-defence) procurements can be to some extend downloaded form two obligatory electronic information services, where procuring entities publish…
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Capability Gap and Requirements Definition

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Q62 38/100

What procedures and standards are companies required to have – such as compliance programmes and business conduct programmes – in order to be able to bid for work for the Ministry of Defence or armed forces?

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Formal policies Score: 50 / 100
The defence chapter of the Public Procurement Law defines general criteria required of companies to participate in public procurement tenders. The law also defines…
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Consistent implementation Score: 25 / 100
These weak regulations seem to be implemented, however, the implementation is based on the declarations of contractors mainly. The contracting entities, as the Armament…
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Q63 8/100

Are procurement requirements derived from a national defence and security strategy, and are procurement decisions well-audited? Are defence purchases based on clearly identified and quantified requirements?

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Procurement requirements Score: 25 / 100
The Defence Concept of the Republic of Poland (May 2017), gives only very general indications on acquisition needs. They are too broad to indicate…
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Scrutiny Score: 0 / 100
The strategy documents are too general in nature to indicate clearly identified and quantified requirements, and whether real scrutiny is provided [1]. In many…
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Purchases Score: 0 / 100
Formally all procurements are based on a set of identified and quantified requirements. However, they are developed after the strategic planning stages. In many…
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Tender Solicitation, Assessment and Contract Award

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Q64 25/100

Is defence procurement generally conducted as open competition or is there a significant element of single-sourcing (that is, without competition)?

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Open competition Score: 25 / 100
Counting the value of contracts, single-source procurements result in 64% of contracts awarded in line with the Public Procurement Act [1] and of 75%…
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Scrutiny of single/restricted competition procedures Score: 25 / 100
The President of the Public Procurement Office has the formal power to question the accuracy of single-source procedure selection before the award of the…
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Q65 63/100

Are tender boards subject to regulations and codes of conduct and are their decisions subject to independent audit to ensure due process and fairness?

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Conflicts of interest Score: 50 / 100
Members of tender boards and other staff taking part in the procurement procedure are required to submit a conflict of interest declaration. False statements…
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Audit Trail Score: 50 / 100
Audit trial is possible on the procurement stage. The procurement protocol usually contains necessary information on decisions undertaken by the tender committee. Audit trial…
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Transparency Score: 100 / 100
Tender boards regulations, based on the Public Procurement Law and the MoND’s Decision No.367/MON as well as codes of conduct are mainly transparent [1,…
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Scrutiny Score: 50 / 100
Only part of specifications are verified by the MoD anti-corruption unit before formal announcement of tenders.
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Q66 75/100

Does the country have legislation in place to discourage and punish collusion between bidders for defence and security contracts?

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Legal framework Score: 100 / 100
Collusion among bidders is prohibited by the Competition and Consumer Protection Act (Article 6, paragraph 1, point 7) [1]. Collusion between bidder(s) and official(s)…
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Sanctions Score: 100 / 100
Article 305 of the Penal Code contains provisions on the unlawful obstruction of a public tender, including the collusion of contractors. The perpetrator is…
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Enforcement Score: 100 / 100
There are several cases of investigations and prosecutions through formal processes. For example, an indictment (criminal case) against three individuals regarding the collusion between…
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Training Score: 0 / 100
There is no regular training regarding the identification of tender collusion [1].
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Contract Delivery and In-Service Support

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Q67 56/100

Are there mechanisms and procedures that ensure that contractors meet their obligations on reporting and delivery?

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Reporting policies & procedures Score: 100 / 100
he system of quality assurance is based on the Act on Conformity Assessment System of Products earmarked for the National Defence and Security purposes…
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Transparency Score: 0 / 100
The contracts are not published publicly [1]. On the Inspectorate of Armament’s website, there is only general information about the signed contract, such as…
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Monitoring Score: 75 / 100
Monitoring of the contract implementation is provided by the Regional Military Representative Offices or respective foreign quality assurance institutions if rules on Mutual Government…
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Enforcement Score: 50 / 100
There are instances of enforced contract violations. An example is the charging of 1 million PLN (~230,000 EUR) for the delay in the delivery…
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Q68 83/100

Are there mechanisms in place to allow companies to complain about perceived malpractice in procurement, and are companies protected from discrimination when they use these mechanisms?

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Complaints mechanisms Score: 75 / 100
In procurement procedures implemented under the Public Procurement Law, the appeal procedure is described in section VI of the law [1]. It is possible…
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Effectiveness and Accessibility Score: 100 / 100
Companies use the complaint mechanism of the Public Procurement Law quite regularly. A total of 24 appeals related to defence and security procurements were…
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Retaliation Score: 75 / 100
The complaints mechanism included in the Public Procurement Law has been widely used [1, 2]; therefore, it is possible to infer that companies are…
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Q69 67/100

What sanctions are used to punish the corrupt activities of a supplier?

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Sanctions Score: 100 / 100
A contractor convicted of corruption (as legal entity or its members of management or supervisory body) is excluded from public procurement procedures. Such provisions…
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Undue influence Score: 75 / 100
Cases of suspected corruption are generally prosecuted using formal procedures of the Code of Criminal Procedure. [1]. An example of such activities can be…
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Application of sanctions Score: 25 / 100
Offences can result in criminal sanctions (including imprisonment and fines) against a supplier’s representatives, however, very rarely against the supplier itself. The Act on…
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Offset Contracts

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Q70 50/100

When negotiating offset contracts, does the government specifically address corruption risk by imposing anti-corruption due diligence on contractors and third parties?

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Legal framework Score: 50 / 100
Offset contracts are permitted and regulated by the “Offset Law” of 2014. [1] Only direct offset is allowed, no third parties take part in…
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Due diligence Score: 50 / 100
The “Offset Law” contains no provisions on imposing anti-corruption due diligence on contractors. Only direct offset is allowed, no third parties take part in…
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Q71 25/100

How does the government monitor offset contracts?

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Policies & procedures Score: 50 / 100
Offset contracts are monitored by the state, and the detailed rules for monitoring the performance of offset obligations are based on the “2014 Offset…
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Transparency Score: 50 / 100
Generally, the contracts are not considered to be secret, except for data that threatens the fundamental interests of national security, including classified or protected…
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Monitoring Score: 0 / 100
Since the entry in force of the “Offset Act” [1], new contracts are monitored by the MoND, while earlier contracts are monitored by the…
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Enforcement Score: 0 / 100
There are no data or information on offset contract breaches for the last 4 years, consequently the enforcement can not be ranked. The audit…
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Q72 50/100

What level of competition are offset contracts subject to?

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Score: 50 / 100
In line with the art. 7 of the Offset Act the offset contracts are single-sourced. Even if the procurement is not single-sourced the offset…
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Agents / Brokers

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Q73 0/100

How strongly does the government control the company’s use of agents and intermediaries in the procurement cycle?

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Policies Score: 0 / 100
The State has no legal control tools for use of intermediaries and company agents [1].
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Enforcement Score: NA / 100
The State has no control tools for intermediaries and company agents, as such this indicator is scored Not Applicable.
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Financing Package

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Q74 25/100

Are the principal aspects of the financing package surrounding major arms deals, (such as payment timelines, interest rates, commercial loans or export credit agreements) made publicly available prior to the signing of contracts?

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Score: 25 / 100
Some information on the financing package is made publicly available, such as the sums involved in a tender advertisement. However, there are several cases…
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Seller Influence

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Q75 NS/100

How common is it for defence acquisition decisions to be based on political influence by selling nations?

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Prevalence: selling nations Score: NS / 100
This indicator is not assigned a score in the GDI. It is difficult to verify whether some acquisitions are granted as a result of…
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Justification Score: NS / 100
This indicator is not assigned a score in the GDI. The government justifies purchases by referring to military needs defined in relevant strategic programmes…
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Prevalence: domestic pressures Score: NS / 100
This indicator is not assigned a score in the GDI. Domestic political pressure is very common when buying armaments. This is mainly related to…
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